SAP ARIBA Procurement Certification Questions & Answers

 SAP ARIBA Procurement Certification Mock Test

1.SAP Ariba Buying and Invoicing can be configured to capture asset data on receipts. Which asset data attributes are included in the default configuration for asset receipts?

Note: There are 3 correct answers to this question.

a. Serial number

b. Depreciation period

c. Tag number

d. Location

e. Accrual account.

2. If you update a parameter in SAP Ariba Buying and Invoicing, when does the new setting take effect?

a. Immediately after the change

b. A maximum of two hours after the change

c. Overnight when the scheduled Update Parameters task runs

d. After the next server restart or scheduled maintenance.

3. Which of the following files can be used to specify approvers when defining the action for an approval rule?

a. User Group Mapping file

b. Approver Lookup file

c. User Data Consolidated file

d. Team Member Rule file.

4. Which SAP Ariba solutions have a direct impact on Guided Buying?

Note: There are 2 correct answers to this question.

a. SAP Ariba Supplier Lifecycle and Performance

b. SAP Ariba Strategic Sourcing

c. SAP Ariba Contracts Management

d. SAP Ariba Supplier Risk.
5. What does the remittance import functionality in SAP Ariba Buying and Invoicing load?

a. Invoices for payment by SAP Ariba Buying and Invoicing

b. ERP invoice data into SAP Ariba’s reporting engine

c. Payment information for visibility and analysis

d. Supplier bank data needed for payments.
6. Which of the following default invoice exception types occur at line level?

Note: There are 2 correct answers to this question.

a. PO Price Variance

b. PO Received Quantity Variance

c. Invoice Currency Mismatch

d. PO Payment Terms Mismatch
7. Which transactional data element is a required ERP integration for SAP Ariba Buying and Invoicing implementations?

a. Purchase order

b. Payment request

c. Receipt

d. Remittance advice
8. Your customer wants to auto-accept low dollar invoice reconciliations. Which actions do you perform in SAP Ariba Buying and Invoicing?

Note: There are 2 correct answers to this question.

a. Add an override to an invoice exception

b. Set the commodity code to reconcile by amount

c. Update invoice exception tolerances

d. Enable an auto-accept amount parameter.
9. Which main data elements does SAP Ariba Buying require from the customer’s existing systems?

Note: There are 2 correct answers to this question.

a. Historical spend data

b. User groups

c. Suppliers

d. Payment terms.
10. What must you do to correct a receipt that was over-received in SAP Ariba Buying and Invoicing?

a. Enter the correct value in the Accepted box that matches the total quantity accepted.

b. Enter the correct value in the Accepted box after you create a new PO.

c. Enter a negative value in the Accepted box to reduce the quantity previously accepted.

d. Enter a 0 value in the Accepted box to reset the quantity previously accepted.
11. Where can a Guided Buying user select suppliers from when creating a non-catalog item requisition?

Note: There are 2 correct answers to this question.

 a. A pre-defined list of incumbent suppliers responding to sourcing events

 b. A global pool of supplier organizations available in Buying and Invoicing

 c. A global pool of public suppliers available in the Ariba Network

 d. A predefined list of preferred suppliers generated by SAP Ariba Supplier Lifecycle and Performance.
12. Which supplier master data is shared in a suite-integrated environment in SAP Ariba Buying and Invoicing?

a. Supplier location

b. Tax ID

c. System ID

d. Preferred ordering method.
13. What are the configuration options for the child sites of multiple ERP systems in SAP Ariba Buying and Invoicing?

Note: There are 3 correct answers to this question.

a. Single-variant

b. Connected

c. Disconnected

d. Cross-variant

e. Multi-variant.
14. How do users in SAP Ariba Buying and Invoicing send purchase orders to suppliers over Ariba Network?

a. The user creates a purchase order. When the purchase order is approved, SAP Ariba Procurement transmits it to the supplier.

 b. The user creates a requisition. When the requisition is approved, SAP Ariba Procurement generates a purchase order and transmits it to the supplier.

 c. The user creates a requisition. When the requisition is approved, a procurement buyer creates a purchase order and transmits it to the supplier.

 d. The user creates a purchase order. When the purchase order is approved, a procurement buyer transmits it to the supplier.
15. Which of the following invoicing types invoices directly against a blanket purchase order (BPO)?

a. Non-PO Purchase order

b. release order

c. Service purchase order

d. Contract
16. Which of the following is the user for whom a document is created on behalf of?

a. Project owner

b. Requester

c. Watcher

d. Preparer
17. What are the benefits of using the SAP Ariba suite integration?

Note: There are 2 correct answers to this question.

a. It provides single sign-on and a unified dashboard.

b. It allows for shared master data.

c. It enables seamless integration of contracts and shipping details.

d. It allows on-premises apps to join with on-demand apps
18. Which of the following supplier data is synchronized between SAP Ariba Strategic Sourcing and SAP Ariba Procurement within a suite-integrated realm?

 a. Supplier location

 b. Remittance location

 c. Partitioned supplier

d. Common supplier
19. Which of the following is a virtual representation of a physical server and a collection of one or more realms?

a. Community

b. Realm

c. schema mapping

d. Datacentre

e. Node.
20. Which of the following validation tolerance options will NOT create an exception?

 a. Auto Accept Percentage

 b. Skip Amount

c. Auto Reject

d. Auto Accept Amount.
21. Which files must be maintained under SM Administration when SAP Ariba Supplier Lifecycle and Performance is integrated with Guided Buying?

Note: There are 2 correct answers to this question.

a. SupplierQualification.csv

b. PreferredSupplier.csv

c. PreferredSupplierData.csv

d. SupplierCompanyData.csv.

22. What is supported within one-time vendor functionality in SAP Ariba Buying and Invoicing?

a. Full self-service configuration

b. Invoice limits per vendor

c. Only non-PO invoices

d. Credit memos .
23. Which invoicing type would be recommended for milestone-based payments for services such as consulting?

a. No-release order contract

b. Service purchase order

c. Purchase order

d. Release order contract
24. What must you create before you can set up a Contract Compliance contract when SAP Ariba Buying and Invoicing is integrated with SAP Ariba Contracts?

a. Pricing terms worksheet

b. Contract request (procurement)

c. Procurement workspace

d. Contract workspace (procurement)
25. Using the non-catalog item requisition with discounts, which of the following contract types’ settings must be changed within the Contract Request Details screen?

Note: There are 2 correct answers to this question.

a. Supplier level

b. Item level – catalog

c. Commodity level

d. Item level – non-catalog
26. Which of the following are configurable in the Guided Buying user interface?

 Note: There are 3 correct answers to this question.

a. Notifications

b. Home page

c. Header fields

d. Company logo

e. Landing pages
27. Where would you find information such as recurring fees and expenses in a contract?

a. Contract terms

b. Pricing terms

c. Cost terms

d. Item terms .
28. For what purpose can you use a standard account in SAP Ariba Buying and Invoicing?

a. To send purchase orders over Ariba Network to suppliers who have NOT yet registered or decline to pay Ariba Network fees

 b. To create user accounts automatically when they are needed by integrating with an LDAP system

c. To simplify the configuration process for SAP Ariba Buying and Invoicing to reduce the total implementation time to roughly half of a standard setup

d. To reduce the number of steps necessary for suppliers to upload catalogs to Ariba Network by using CIF templates
29. Which type of document must the Guided Buying administrator choose in order to create forms for tactical sourcing purposes?

 a. Requisition form

b. cus_Form

c. Form

d. Request
30. How can you access the contract compliance request in a suite-integrated realm?

a. Contract Workspace > Contract Request

b. Contract Workspace > Contract Terms

c. Contract > Contract Terms

d. Contract Workspace > Pricing Terms
31. How is the preferred level status set for suppliers?

 a. List from 5 (Lowest Preference) to 1 (Highest Preference)

 b. List from 3 (Lowest Preference) to 1 (Highest Preference)

 c. List from 1 (Lowest Preference) to 3 (Highest Preference)

 d. List from 1 (Lowest Preference) to 5 (Highest Preference)
32. Which of the following is a benefit for sellers using Ariba Network?

a. Sellers collect marketing intelligence for their industry on Ariba Network.

b. Sellers with good ratings are promoted as potential suppliers on Ariba Network.

c. Invoices submitted electronically via PO flip are more accurate and accepted more quickly by buyers

d. Sellers transacting on Ariba Network are eligible to use marketing services to promote products on Ariba Network.
33. By default, what responsibilities does a purchasing agent have once an SAP Ariba Buying and Invoicing requisition has been issued against a manual supplier?

Note: There are 2 correct answers to this question.

a. Send POs to the supplier via the agreed communication method.

b. Run the Forced Order task to push POs to Ariba Network.

c. Mark POs as Ordered once they are transmitted to the supplier.

d. Confirm the receipt of supplier’s order confirmations within SAP Ariba Buying and Invoicing.
34. Which supplier field is used to link a new procurement supplier to an existing supplier within Strategic Sourcing?

a. Ariba Network ID (ANID)

b. ERP Vendor ID

c. SM Vendor ID

d. Supplier ID
35. What integration method requires the use of middleware?

a. Web services

b. Master data channel

c. Common data server channel

d. Direct connectivity.
36. When is an approval flow triggered in the context of a self-service scenario?

a. When the requester sends the RFQ to the suppliers

b. When the purchasing requisition is submitted

c. When the chosen suppliers are not preferred

d. When the requester awards the RFQ.
37. A user needs to design and manage forms. Which SAP Ariba user groups must be assigned to this user? Note: There are 2 correct answers to this question.

a. Custom Form Administrator

b.Form Template Creator

c.Custom Form Designer

d.E-Form Template Manager.
38. Your customer has an existing business process that is NOT supported by SAP Ariba Buying and Invoicing out of the box. What does SAP Ariba recommend you do first?

a.       Work with the technical lead to provide a customization.

b.     File an enhancement request with the SAP Ariba support team and await a response from product support before proceeding.

c.       File a service request with the SAP Ariba support team requesting a change to the system.

d.      Work with the customer to modify their existing process to match SAP Ariba best practices.

39. Which data dictates the system behaviour for tactical sourcing scenarios?

a. Supplier policies

b. User group assignments

c. Ship-To location

d. Approval flows
40. Where do buyers store catalog items used for Guided Buying?

a. Guided Buying

b. Ariba Network

c. Supply Chain Collaboration

d. Buying and Invoicing
41. Which of the following apply to compound pricing?

a. The calculation on the sub agreement is inherited from the parent agreement’s discount.

b. Compound pricing can be used with discounts by amount.

c. Compound pricing can be used with discounts by percentage.

d. The calculation is serial from the sub agreement discount to the parent.
42. Which receiving option can you enable by configuring receiving tolerances in SAP Ariba?

a. Hybrid

b. Negative

c. Partial

d. Over
43. What are the features that drive compliance within the SAP Buying and Invoicing application? Note: There are 2 correct answers to this question.

a. Pricing terms

b. Contract terms

c. Contract hierarchy

d. Savings tracking
44. The customer needs a solution to manage high invoice volumes that are routed to a group for approval. Which feature should you recommend?

a. Evaluated receipt settlement

b. Guided Buying Collaborative

c. Invoicing

d. Queue management
45. What transactional data can be exchanged between SAP Ariba Buying and Invoicing and an ERP system? Note: There are 2 correct answers to this question.

a. Order confirmation

b. Invoice

c. Payment request

d. Remittance advice
46. Who awards the RFQ in the context of a tactical sourcing low touch scenario?

a. Purchasing managers

b. The requester

c. Sourcing specialists

d. Supervisor

47. Which of the following are impacted by the realm switcher feature for users within multiple realms?

Note: There are 2 correct answers to this question.

a. Users loaded at the parent realm will need to sign into child realms manually.

b. Corporate authentication/single sign-on is set up at the parent realm.

c. Dashboard portals are realm-specific with separated tasks.

d. Authenticated users in a child realm are authenticated by all other relevant realms.

48. In SAP Ariba Buying and Invoicing, a blanket purchase order is a subtype of which document?

A. Service sheet

B. Contract

C. Purchase Order

D. Requisition .
49. What is the default setting for the Auto Accept Percentage validation tolerance, which accepts invoices when the invoice amount is less than a specified percentage of the original order?

a.5%

b.15%

c.10%

d.20%.
50. An approval node contains a system group with five users. From this group, who must approve the document?

a. The majority of users

b. The user with the highest approval authority

c. Any user

d. All users.
51. Which activities do you conduct during the design phase of an SAP Ariba Buying and Invoicing project?

Note: There are 2 correct answers to this question.

a. Lead configuration workshops.

b. Conduct workstream introductions.

c. Create customizations.

d. Update the functional design document.
52. Which of the following details can you find within a customer’s data dictionary in SAP Ariba Buying and Invoicing?

Note: There are 2 correct answers to this question.

a. Approval rule lookup files

b. Import and export tasks

c. Flex master data types

d. ERP mapping and interfaces.
53. Which integration channel do you use if your customer requests real-time transactional data synchronization between SAP ERP and SAP Ariba Buying and Invoicing?

a. Web services

b. File channel

c. Direct connectivity

d. EDI.
54. Which of the following is an SAP Ariba approvable document?

Note: There are 3 correct answers to this question Group assignment

a. Purchase requisition

b. Receipt

c. Invoice reconciliation

d. Purchase order

e. Group Assignment
55. When you configure catalog views, which fields can you use to filter items for shoppers in SAP Ariba Buying and Invoicing.

Note: There are 3 correct answers to this question.

a. Catalog Subscription

b. Supplier

c. Price

d. Commodity Code

e. Part Number
56. Which of the following are steps in the setup of qualified/preferred suppliers?

Note: There are 2 correct answers to this question.

a. Import regions using ISO 2-digit codes

b. Import regions using ISO 3-digit codes

c. Load the supplier organization sourcing contact

d. Load the supplier organization buying contact
57. Your customer purchases goods through resellers and needs to track spend with the manufacturer. Which contract hierarchy supports this business requirement?

a. Master agreement with reseller.  Sub agreement with manufacturer

b. Master agreement with manufacturer. Sub agreement with reseller

c. Master agreement with manufacturer. Standalone agreement with reseller

d. Master agreement with reseller. Standalone agreement with manufacturer
58. Where can users insert parallel approvers in the approval flow of an SAP Ariba custom form?

a. Only at the beginning of the approval flow

b. Only after their own approval node

c. At any point after their own approval node

d. At any point in the approval flow
59. When using the Budget Check, a parameter is set to either Absolute or Warning. What effects do these options have?

a. Warning: Preparers are able to submit requisitions that exceed the budget. Absolute: Preparers are only able to submit requisitions that are within the budget.

b. Warning: Preparers are notified when the budget is near its limit.

Absolute: Preparers are only notified when the budget is over its limit.

c. Warning: A budget approver is added only when the budget is exceeded.

Absolute: A budget approver is always added.

 

d. Warning: The requester’s manager is added as a watcher when the budget is exceeded.

Absolute: The requester’s manager is added as an approver when the budget is exceeded.
60. Which data must be associated with RFQ forms in order for preferred suppliers to be displayed?

a. Commodity

b. Ship-to

c. Department

d. Region.
61. Which methods can you use to integrate purchase orders within SAP Ariba Buying and Invoicing? Note: There are 2 correct answers to this question.

a. Asynchronous order method

b. ERP order method with or without acknowledgement

c. Indirect order method

d. Direct order method
62. Which of the following are types of tiles you can find in Guided Buying? Note: There are 3 correct answers to this question.

a. GBSearch

b. Commodity

c. Supplier

d. AdHocItem

e. Form
63. Which of the following are advantages of using the network subscription to load catalogs to SAP Ariba Buying and Invoicing?

Note: There are 2 correct answers to this question.

a. Ensures pricing matches the contracted price

b. Provides access to external supplier Web shops

c. Reduces workload for the catalog managers on the customers’ side

d. Provides the catalog manager full control over the content.
64. Which of the following is a supplier import task that can be loaded under Core Administration? Note: There are 2 correct answers to this question.

a. Import Supplier Data (Consolidated File)

b. Import Supplier Location Data (Consolidated File)

c. Import Supplier Contacts

d. Import Supplier Qualification Data.
65. Which technical aspects are part of an SAP Ariba Buying and Invoicing implementation? Note: There are 2 correct answers to this question.

a. Remote authentication

b. Category blueprint

c. Back-end integration

d. Flight plan.
66. You have an agreement in which a flat percentage discount is applied if spend tiers are reached throughout a given time period. Which pricing type would you recommend?

a. Amount Based Volume Discount , Cumulative

b. Quantity Based Volume Discount , Per Order

c. Quantity Based Volume Discount , Cumulative

d. Amount Based Volume Discount Per Order.

67. Which of the following attributes can be used to define rule conditions in the procurement operations desk? Note: There are 3 correct answers to this question.

a. Spend value

b. GL account

c. Supplier

d. Commodity code
68. When can a sub agreement price override the price specified in the master agreement?

a. When both agreements have item-level price discounts

b. When the parent agreement is a no-release order contract

c. When both agreements have the item aggregator turned on

d. When the parent agreement is a release order contract.
69. Which type of sourcing template is used by Guided Buying to create an RFQ?

a. Quick event

b. Quick quote

c. Spot buy

d. Spot quote.
70. Which buying process is recommended by SAP Ariba for facilities and maintenance spend?

a. No release contract

b. Collaborative requisition

c. Non-PO invoice

d. Release contract.
71. Your customer wants to export receiving data from SAP Ariba Buying and Invoicing to their back-end PeopleSoft instance in real time. What do you recommend that they use?

a. A Web service upload operation

b. Direct connect functionality

c. SAP Ariba integration toolkit

d. A PeopleSoft asynchronous call.
72. Which of the following contract types support discount pricing?

Note: There are 2 correct answers to this question.

a. Item level

b. Supplier level

c. Catalog level

d. Commodity level
73. Which event updates the status of a requisition from Ordered to another status? Note: There are 2 correct answers to this question.

a. The requester approves an invoice against the order.

b. The requester cancels the order.

c. The requester receives some or all items from the requisition.

d. The supplier invoices some or all items from the order.
74. A receipt document has multiple users on an approval flow in SAP Ariba Buying and Invoicing. Who enters the quantity or amount that is accepted or rejected?

a. Any user in the approval flow

b. The first user in the approval flow

c. The person who prepared the requisition

d. The person who requested the requisition
75. Which of the following are benefits of using the Spot Buy capability of SAP Ariba Catalog?

Note: There are 2 correct answers to this question.

a. It eliminates the need to capture individual suppliers’ information.

b. It provides commodity-specific requisitioning forms.

c. It streamlines sourcing for direct materials with high price volatility.

d. It increases visibility of low-dollar, one-time purchases.
76. Which of the following integration options can be used with an SAP ERP customer?

Note: There are 2 correct answers to this question.

a. Web services

b. Batch file channel

c. Suite integration

d. SAP Ariba Cloud Integration Gateway
77. Which of the following exception handler invoice processing options should be used if the invoice has been matched to the wrong purchase order?

a. Request for a credit memo and resubmit

b. Manual match to the correct purchase order

c. Refer to Accounts Payable group

d. Reject and request resubmission
78. Which items are used to match receipts to invoice lines, implementing a goods receipt-based invoice verification?

Note: There are 2 correct answers to this question.

a. Ship-to location

b. Purchase orders they reference

c. Ship notice ID

d. Sold-to e-mail address
79. How does Ariba Network help reduce invoice processing errors?

 Note: There are 2 correct answers to this question.

a. Suppliers use Ariba Network to validate tax details prior to submission.

b. Suppliers can “flip” a purchase order (PO) into an invoice and most fields are filled automatically based on the information from the PO.

c. Ariba Network performs a three-way match to ensure the invoice matches the purchase order.

d. Certain invoice fields can be configured with tolerances to be validated
80. Your supplier has an enterprise account on Ariba Network. For which documents does this supplier pay transaction fees?

Note: There are 2 correct answers to this question.

a. Order confirmations

b. Non-PO invoices

c. Purchase orders

d. Payment remittance advice.

81. In SAP Ariba Buying and Invoicing, a blanket purchase order is a subtype of the contract document. What additional functionality does the BPO provide?

a. BPOs require a maximum amount. The total amount of BPO can be hidden and the supplier sees the it as a PO on the Ariba Network.

b. BPOs require a maximum amount. The supplier always sees the total amount and can view it as Contract on the Ariba Network.

c.  BPOs require a minimum amount and are sent to the supplier as contracts only on the Ariba network.

d. BPOs must switch amount and quantity. The supplier always sees the total amount and the supplier sees it as a PO on the Ariba Network.

 

82. What documents are required for services when setting up a three way match? There are 2 correct answers to this question

a. Invoice, Requisition and Service Entry sheet

b. Invoice , order and receipt

c. Requisition , Order Confirmation and Invoice

d.  Invoice, Service Entry sheet and purchase order

 

83.Using the non-catalog item requisition with discounts, which of the following contract types settings must be changed within the contract request details screen?

There are 2 correct answers to this question.

a.   a.  Supplier Level

b. b.  Item Level – catalog

c. c.  Item Level – Non-catalog

d. d. Commodity Level