Processing Purchase Orders with Dummy Price / Estimated price and Actual price for purchased Materials

 Processing Purchase Orders with temporary Pricing 

Scenario:

• We don't know the Exact price of a Material (Externally purchased) while Creating the PO, so we enter an Estimated price in PO and send it to vendor.
• The Customers order materials from the suppliers without knowing their exact unit price. To receive these materials from the suppliers, the customers create a purchase order with the estimated price active. Later on, after the exact unit price has been negotiated, the customers post the goods receipt against the purchase order and the suppliers issue an invoice.

 

Solution:

To process purchase orders using the temporary pricing function, perform the following steps:

1. Create a purchasing info record (ME11) for a material following the standard procedure.
1. On the General Data screen, choose the Conditions pushbutton. The Overview of Conditions Types screen appears.
2. Choose the relevant condition type. The Conditions Supplements screen appears.
3. In the Conditions Supplements groupbox, for CnTy ETPR (estimated Price), enter the Amount as 1 SGD.
4. Save your changes.
2. Generate a purchase requisition for the material following the standard procedure.
3. Create a purchase order manually or automatically following the standard procedure.
4. On the User Interface for Purchasing Documents (ME22N) screen, choose the PO to be processed. The system takes you to the initial screen.
5. Choose the Condition Control tab. The system takes you to Condition Control screen.

The purchase order item has the Estimated Price checkbox selected. The system automatically copies this setting from the info record into the purchase order item when you create a purchase order. This indicates that the price in the PO is the estimated price and not the actual price.

6. We can raise the requisite message as an error during GR. Then the PO will have to be modified with the actual price before GR. Once the actual price has been determined, we need to ensure that Estimated Price checkbox is deselected in the purchase order.
7. We can post the GR.