Define Posting Keys in SAP

  

Posting Keys:– Posting key in SAP is a two digits numerical key that determines the type of transaction entered in a line item. It is defined to control the entry of document line items in a FI Transaction. Posting Key specifies the line item is either debit or credit entry, account type and the screen layout of line items. Special posting keys are used for posting special General ledger transactions

 

Ø  Standard SAP system delivers the standard posting keys, and you can use the standard posting and modify or change as per business organization requirements

Ø  Posting keys in SAP controls the entries in a line item of document entries.

Ø  It determines the account type to post. i.e., the amount should be posted on the debit side or credit side.

Posting Keys Determines:-

1. Account Types :-

 

( A, D, K, M, S )

2. Type of postings :-

 

i.e., Debit or Credit

Account Types in SAP:-

1. Assets

2. General Ledger

3. Customer

4. Vendor

5. Material

Account Type Customer posting keys:-

Posting Key Description                                           Account Type Debit/Credit

1 Invoice                                                    Customer Debit

2 Reverse credit memo                              Customer Debit

3 Bank charges                                           Customer Debit

4 Other receivables                                     Customer Debit

5 Outgoing payment                                   Customer Debit

6 Payment difference                                  Customer Debit

7 Other clearings                                         Customer Debit

8 Payment clearing                                      Customer Debit

9 Special G/L Debit                                     Customer Debit

11 Credit memo                                           Customer Credit

12 Reverse invoice                                      Customer Credit

13 Reverse charges                                     Customer Credit

14 Other payables                                       Customer Credit

15 Incoming payment                                 Customer Credit

16 Payment difference                               Customer Credit

17 Other clearings                                       Customer Credit

18 Payment clearing                                   Customer Credit

Account Type General Ledger Posting Keys

Posting Key Description              Account Type Debit/Credit

40 Debit entry                                G/L Debit

50 Credit entry                               G/L Credit

80 Stock initial entry                     G/L Debit

81 Costs                                        G/L Debit

83 Price difference                        G/L Debit

84 Consumption                             G/L Debit

85 Change in stock                        G/L Debit

86 GR/IR debit                               G/L Debit

90 Stock initial entry                     G/L Credit

91 Costs                                        G/L Credit

93 Price difference                        G/L Credit

94 Consumption                            G/L Credit

95 Change in stock                        G/L Credit

96 GR/IR credit                             G/L Credit

Account Type Asset Posting Keys

Posting Key Description Debit/Credit

70 Debit Asset                 Debit

75 Credit Asset                Credit

Account Type Material Posting Keys

Posting Key Description              Account Type Debit/Credit

89 Stock inward movement        Material Debit

99 Stock outward movement      Material Credit

Account Type Vendor Posting Keys

Posting Key Description Account Type Debit/Credit

21 Credit memo              Vendor Debit

22 Reverse invoice         Vendor Debit

24 Other receivables      Vendor Debit

25 Outgoing payment    Vendor Debit

26 Payment difference  Vendor Debit

27 Clearing                       Vendor Debit

28 Payment clearing         Vendor Debit

29 Special G/L Debit       Vendor Debit

31 Invoice                         Vendor Credit

32 Reverse credit memo Vendor Credit

34 Other payables           Vendor Credit

35 Incoming payment     Vendor Credit

36 Payment difference    Vendor Credit

37 Other clearings          Vendor Credit

38 Payment clearing       Vendor Credit

39 Special G/L Credit      Vendor Credit