ASN (Advanced Shipping Notification) errors in SAP

 

Solving ASN (Advanced Shipping Notification) errors in SAP typically involves checking master data, inventory availability, and document links.

How to troubleshoot and solve each of the errors you listed:

1. No Component XXXXX found for BOM Material

Reason: This usually occurs for Subcontracting POs or Sales Sets. The ASN is trying to report a component that is not listed in the Bill of Materials (BOM) for that parent material.

• Solution:
• Check transaction CS03 (Display BOM) for the parent material and plant. Verify if component XXXXX is present.
• Check ME23N (Purchase Order). Go to the "Material Data" tab and click the Components icon. If the component is missing there, you may need to update the PO or the BOM and re-explode the components.
• Check the Validity Date of the BOM.

2. No inbound delivery created for Purchase Order XXXX

Reason: The system failed to generate the Inbound Delivery document despite receiving the ASN signal.

• Solution:
• Go to ME23N and check the "Confirmation" tab of the PO. Ensure the "Confirmation Control Key" is set to 0004 (Inbound Delivery) or similar.
• Check transaction SPRO for the confirmation control settings to ensure "Create Inbound Delivery" is enabled.
• Check VBG1 (Output determination) to see if there is an error in the output type used for the ASN (usually DESADV).
• Check SM37 or WE02 (IDoc monitor) to see the technical log of why the delivery creation failed.

3. Material SD status is incorrect for Material

Reason: The material has a "Sales and Distribution" status that blocks it from being processed (e.g., it is marked for deletion or set to "Blocked for Delivery").

• Solution:
• Go to MM02 (Material Master).
• Check the Sales: Sales Org. 1 view. Look at the field "X-distr.chain status" or "DChain-spec. status".
• If it is set to a status like 01 (Blocked), change it to a valid status or check with the Master Data team to see if the material is allowed to be shipped.

4. No data found for the Documents present in ASN

Reason: The ASN contains references to POs or items that the system cannot find, or the mapping between the incoming file and SAP fields is incorrect.

• Solution:
• Check transaction WE02 or WE05 to look at the incoming IDoc. Verify that the BELNR field (PO Number) and the POSNR field (Item Number) exactly match the PO in SAP.
• Ensure the Vendor in the ASN matches the Vendor in the Purchase Order.
• If you are using an EDI provider, ensure they are sending the correct PO number.

5. Item 000030: Only 0 ST from material XXX are available

Reason: This is a stock availability issue. You are trying to confirm a shipment for a quantity that the system believes is not in stock.

• Solution:
• Go to MMBE or MD04 to check the stock levels of the material in the specific plant and storage location.
• Check if the stock is "Unrestricted" or if it is tied up in "Quality Inspection" or "Reserved" for another order.
• If the material is a Batch managed material, ensure the specific batch mentioned in the ASN has enough stock.

 

General Troubleshooting Tool:

If these errors are appearing in an incoming IDoc, use transaction WE19 (IDoc Test Tool). We can copy the failed IDoc, fix the values (like the PO number or the Status), and re-process it to see if it clears the error.