Planned Delivery Cost in SAP

 

Freight costs can be planned in the purchase order.

However, it often happens that these costs are not exactly known when the purchase order is created and are only specified in the invoice. In invoice entry, you must therefore differentiate between planned and unplanned delivery costs.

Planned Delivery Costs

 

ü Planned delivery costs are delivery costs that are agreed prior to the PO with the vendor and with a freight forwarder or customs office. This means that when the PO is created, these costs have already been entered for each item by special condition types.

ü During invoice entry, these planned delivery costs are issued for each PO item and condition type. The advantage of planned delivery costs is that they become part of the valuation of a material at goods receipt (GR), or for a PO with account assignment are debited to the account assignment object.

 

ü Planned delivery costs are not binding to one specific vendor.

ü When planning the delivery costs in the PO, you can enter a vendor independent of the goods vendor, such as a freight vendor or a customs authority, for the delivery costs. However, in invoice verification, these delivery costs can also be posted to a different invoicing party if you enter a different vendor on the Details tab page.

In the case of planned delivery costs, a distinction is usually made between freight costs and customs duty.

 

Delivery costs can be calculated in one of the following ways:

Ø Fixed amount (independent of scope of supply)

Ø Quantity-dependent amount

Ø Percentage of value of goods to be delivered

Ø Account Movements with Planned Delivery Costs

 

 For planned delivery costs at GR, the system posts relevant accruals to a clearing account. Depending on the origin type, you set up a specific clearing account in Customizing. This clearing account is balanced when the corresponding invoice is posted.

If no price differences arise between the planned delivery costs from the PO and the requested delivery costs in the invoice, posting the invoice has no effect on the valuation of the material.

If price differences arise, they are posted according to the same logic as variances from the net order prices.