GR/IR Account Maintenance

Ø  The GR/IR clearing account is cleared for a purchase order item when the delivered quantity and the invoiced quantity are the same.

Ø  If the invoiced quantity is greater than the delivered quantity, the R/3 System expects another goods receipt.

Ø  If the delivered quantity is greater than the invoiced quantity, the R/3 System expects another invoice.

Ø  Any differences in the GR/IR clearing account must be cleared. If the differences are not cleared by another goods receipt (or a credit memo) or by an invoice (or a return delivery), you must maintain the GR/IR clearing account manually.

Ø  Before maintaining the GR/IR clearing account, you should establish that no further goods receipts or invoices are to be posted for a purchase order item.

Ø  The R/3 System creates an open item on the GR/IR clearing account as a result of the difference between the delivered quantity and the invoiced quantity.

Ø  If no further invoice is received (or return delivery created), you must clear the open item manually.

Ø  The R/3 System credits or debits the stock account as a result of you clearing the GR/IR account. For a material with a moving average price, the system credits or debits the stock account only if there is sufficient stock coverage. Otherwise, it makes the posting to a price differences account.

Ø  You cannot reverse this document.

Ø  This function is located in conventional Invoice Verification.