Purchasing Info Records or The Types of Info Records

The  info record  contains information on a specific material and a vendor supplying the material.

For example, the vendor's current pricing is stored in the info record.

The info record allows buyers to quickly determine:

Which materials have been previously offered or supplied by a specific vendor which vendors have offered or supplied a specific material

Content of an Info Record

The info record contains:

Ø   Data such as prices and conditions that you can store for the relevant purchasing organization or plant.

Ø   Number of the last purchase order

Ø  Tolerance limits for overdeliveries and underdeliveries

Ø   Planned delivery time (lead time required by the vendor to deliver the material)

Ø   Vendor evaluation data

Ø  Indicator showing whether the vendor counts as the regular vendor for the material

Ø  Vendor sub-range to which the material belongs

Ø  Availability period during which the vendor can supply the material

Ø  The info record contains quotation and ordering data. The data in the info record (prices for example) is also used as default data for purchase orders.

Ø  For instance, you can store the current and future quotation conditions (discounts, fixed costs etc.) in the info record, in order to be able to copy them into Pos. You can also maintain the vendor’s conditions directly in the info record.

Organizational Levels:

An info record can apply to the following organizational levels:

Purchasing organization

Plant

Types of Info Records:

Standard : A standard info record contains information for standard purchase orders. The info records can be created for materials and services with and without master records.

Subcontracting : A subcontractor info record contains ordering information for subcontract orders. For example, if you subcontract the assembly of a component, the subcontractor info record would include the vendor's (subcontractor's) price of assembling the component.

Pipeline : A pipeline info record contains information on a vendor's commodity that is supplied through a pipeline or pipes (oil or water) or by similar means (electricity through the mains). The info record contains the vendor's price for the consumption of such commodities by the buyer ("pipeline withdrawals"). You can store withdrawal/usage prices for different validity periods.

Consignment : A consignment info record contains information on a material that vendors keep available at their own cost on the orderer's premises. The info record contains the vendor's price for withdrawals by the orderer from consignment stock. As in the case of the pipeline info record, you can store prices for different validity periods.